San Francisco Suites
Board of Directors
Minutes of Annual Meeting
March 13, 2021

I. Call to Order
President Geoffrey Bellah called the meeting order at 11:00 am. The meeting was held
online via Zoom.
II. Roll Call
Board Members present:
           Geoffrey Bellah, President
           Tom Weber, Vice-President
           Jeff Reichel, Treasurer
           Linda Banner, Secretary
           Jo Ann Trembath, Member at Large
Others present:
           Cynthia Reid, General Manager
III. Owners Forum
Several owners spoke to the Board about today’s election, and complimented the Board and Manager for maintaining standards and enforcing safety protocols.
IV. President’s Report
President Bellah described the new simplified format for posted minutes as being more in compliance with Davis-Stirling and with the practice of other HOAs.
V. Approval of Minutes
The minutes from the January 9, 2021, meeting, in the new format, were approved unanimously following Weber’s motion and Trembath’s second.
VI. Treasurer’s Report
A.   The PPP loan of $128,000, which must used for salaries and health benefits, will most probably be “forgiven” as we have met all the criteria.
B.   During 2020 the Association “lost” approximately $40,000 in anticipated Bonus Time revenue.
C.  Planned replacements and occasional repairs often cost more than projected in the budget or in the Reserve Study. The Reserve is currently at 44% for full replacement, which is considered “fair.”
D.  The 2022 budget may increase the Reserve contribution from the annual assessment.
VII. General Manager’s Report
A.    Association-owned inventory totals include 18 Parlor shares.
B.   43 owners are currently delinquent in paying their 2021 assessments.
C.  7 delinquent shares are in foreclosure, owing the Association $15,074.
D.  There are 6 Deed-backs in process.
E.   A new houseman and night auditor has been hired to replace the now-retired David Bahrain.
F.   The Employee of the Quarter is Luis Martinez.
G.  Current projects include a new door buzzer and intercom at the Powell entrance, replaced parquet flooring in suites 33 and 35, roof repairs, and new shingles on the storage structure.
H.  January foreclosure auction was postponed due to pandemic.
VIII. Old Business
A. The City of San Francisco has lifted the quarantine requirement for guests outside of the Bay Area. Moving from the “Purple” to “Orange” tiers means that offices, stores, movie theaters, museums, and gyms can increase their occupancy and services. Indoor restaurants are now able to open with 50% occupancy. Hotels can now serve food.
B. Given the cost and labor involved in conducting elections in-house as well as the legal exposure, the Board approved unanimously a motion to use an outside election service, such as TIE, for future elections.
IX. New Business
A. After reviewing the Reserve Study’s recommendations for replacement and consulting with Cynthia Reid, the Board unanimously approved replacing the blinds in individual suites and the wallpaper in the lobby.
X. Forward Planning
The Board agreed to postpone the planned Board Room remodel until the pandemic eases and
the Association’s financial situation stabilizes.
XI. Election Results and Organizational Meeting
A.    Sheila Kelly from TIE (The Inspectors of Elections) announced the results of the Board of Directors election, with the three highest number of votes going to Chuck Meibeyer, Jeff Reichel, and Jo Ann Trembath.
B.   The incoming Board offices will be as follows:
           Geoffrey Bellah, President
           Jo Ann Trembath, Vice-President (Two-year term)
           Jeff Reichel, Treasurer (Three-year term)
           Linda Banner, Secretary
           Chuck Meibeyer, Member at Large (Three-year-term)
C. The dates for next year’s meetings will be as follows:
           August 7, 2021
           November 6, 2021
           January 15, 2022
           March12, 2022
No meeting is currently scheduled for June 2021.
XII. Adjournment: The meeting ended by unanimous consent at 12:20 pm.