San Francisco Suites
Board of Directors’ Open Meeting
January 15, 2022

1. President Bellah called the meeting to order at 11:08 AM via zoom.

2. Board Directors present:

Geoffrey Bellah, President
Jo Ann Trembath, Vice-President
Jeff Reichel, Treasurer
Linda Banner, Secretary
Chuck Meibeyer, Director-at-Large

Others present:
Cynthia Reid, General Manager
Fred Monroe, Owner
Laura Ricci, Owner
Dwight Walker, Owner

3. President’s Report: President Bellah explained the necessity in holding an emergency Board meeting on January 4, 2022. In early 2020, the Board adopted, and the Association approved new election rules to comply with SB 323. Later in the same year, the Association approved new bylaws whose election rules sometimes repeated and sometimes conflicted with 323’s. In order to proceed with the upcoming 2022 elections based on these revised bylaws, the Board needed to repeal 323’s rules altogether. Bellah then mentioned the continuing requirement, imposed by the city and county of San Francisco, for indoor masking in the Suites’ communal areas (lobbies, hallways, elevator). Bellah asked the Board to extend the closure of the Board Room to meetings and events until the health situation improves. Director Meibeyer so moved, Treasurer Reichel seconded, and the motion passed unanimously. Bellah reminded the Board that the current restrictions mean that the guests are being asked to enjoy the afternoon wine and cheese service in their suites. Calls for nominations to the Board for the 2022 election have been sent out, with a deadline of February 4. Ballots will be sent to owners on February 12, and the election will be conducted by the Inspectors of Election via zoom at the annual meeting on March 12.

4. The minutes from the November 6, 2021, meeting was approved unanimously, with Trembath’s motion seconded by Reichel.

5. Treasurer’s Report: Treasurer Reichel’s report on the financial status of the Association was positive, with the PPP loan of $128,000 forgiven, the 2021 Reserve contributions fully funded. Owner Walker asked if owners might have access to the financial reports provided to the Board at each meeting as part of their packets. The Board thought this might be possible as pdf attachments offered on the website.

6. General Manager’s Report: Manager Reid stated that she has sold 26 shares out of 37 in the Association inventory. Of the remaining eleven, some will come on the market once they move out of adoption, but four have title problems which will need correction before they can be sold. There will be a VOTA auction of four shares delinquent for non-payment of their assessments on February 24, 2022, at City Hall, and another auction of tax-defaulted shares in April 2022, probably held online. Regarding maintenance, Reid mentioned suite 25 needing ceiling work, and that carpets and upholstery will be cleaned during the first and second weeks of February 2022, necessitating the closure of some suites. Also, Lawson roofing will soon conduct its annual inspection of our roof. Houseman Luis Martinez and Housekeeper Julie Torres have been named Employees of the Year for their willingness to cover other employees’ shifts and work overtime during the pandemic.

7. Old Business: General Manager Reid was congratulated for her successful handling of the parlor inventory sale. Reid noted that the kitchens’ parquet floors have all been resealed.

8. New Business: President Bellah advised that several items on the Forward Planning list, including the Board Room remodel and the lobby wallpaper replacement should be postponed until the pandemic subsides, and it is safer to have outside contractors working at the Suites. He also mentioned that with the disruption of supply chains and worker shortages, he would be hesitant to start a project that might not be completed on time. Overall, the Board thought it would be best to leave it to the Manager’s discretion when to commence certain projects, such as the window blinds replacement. Meibeyer suggested that any outside workers be required to show proof of vaccination before working at the Suites and sign the “Hold Harmless” agreement required of staff and guests. Reid said that she would check with the Association attorney about the legality of this suggestion.

9. Adjournment: Trembath moved, and Meibeyer seconded the motion to end the meeting at 12:23 PM. The motion passed unanimously.

Respectfully submitted
Linda Banner