BOD Emergency Meeting Jan. 4, 2022

DRAFT

San Francisco Suites

Board of Directors’ Emergency Meeting

January 4, 2022

  1. Call to Order: President Bellah called the emergency meeting to order at 11:00 AM. The meeting was held via Zoom.

II. Roll Call:
Board Directors present were
Geoffrey Bellah, President
Jo Ann Trembath, Vice-President
Jeff Reichel, Treasurer

Also present was Cynthia Reid, General Manager

With a quorum of three out of five Board Directors present, Bellah proceeded with the meeting.

III. Emergency Business:

  1. President Bellah explained the necessity to immediately repeal the election rules which were approved by the Association and adopted by the Board in 2020, following the passage of Senate Bill 323, in order to conduct the 2022 Board election. These rules, which allowed the Association to conduct its Board election in 2020, were subsequently replaced by the approval and adoption of restated bylaws in 2021, which included new election rules. In order to avoid conflicts and redundancies between the 2020 election rules and the restated bylaws’ election rules, the former must be repealed by a vote of the Board.

  2. Treasurer Reichel moved to repeal the election rules adopted in 2020 following passage of SB 323. Vice-President Trembath seconded, and after a brief discussion the motion passed unanimously.

IV. Adjournment:

President Bellah moved that the meeting be adjourned and the Board voted unanimously to do so at 11:25 AM.

Geoffrey Bellah
Board President 

BOD meetings November 6, 2021

 

DRAFT

San Francisco Suites

Board of Directors’ Open Meeting

November 6, 2021

1. President Geoffrey Bellah called the meeting to order at 11:00 AM in the Board Room.

2. Board Directors present:

Geoffrey Bellah, President

Jo Ann Trembath, Vice-president

Jeff Reichel, treasurer

Linda Banner, Secretary

Chuck Meibeyer, Director-at-Large

Others present: Cynthia Reid, General Manager

3. Owners’ Forum: No owners being present, the Owners’ Forum was postponed.

4. President’s Report: President Bellah explained the current San Francisco mandate requiring masks in all common areas at the Suites. During the afternoon wine service, guests are asked to take their glass of wine and cheese plate to their suites and to not congregate in the lobbies. With the County of San Francisco now allowing indoor gatherings if all participants verify vaccination status, Manager Reid has asked the Board to re-open the Board Room for rentals and other owner functions, provided that any one using the Board Room provides evidence of vaccination or recent covid testing. Director Meibeyer moved to open the Board Room, with verification of vaccination, Vice-President Trembath seconded the motion, and after a brief discussion, the motion passed unanimously.

3. The minutes from August 7, 2021, meeting was approved unanimously with Vice-President Trembath’s motion seconded by Treasurer Reichel.

4. Treasurer’s Report: Treasurer Reichel mentioned that he had spoken with the Suites’ CPA and with the person who oversees the Reserve Study in order to answer questions about the distribution of the PPP loan, the $21K shortfall from 2020, and the purposes of Reserves. He also stated that the overall financial condition of the Association is good.

5. General Manager’s Report:

a. Ten parlor shares have been adopted.

(Six are tax defaulted and cannot be sold.) Also, there have been ten owner deed backs in 2021. (Three shares are in process of acquiring bond insurance for possible liens; once done, they can be sold.) Reid also mentioned that 26 Association-owned

parlors have been sold; that sale means that their assessments will be collected and the shortfall experienced last year will not be repeated. There should be a Delinquent Assessment Foreclosure auction held by VOTA in February 2022 to sell four other shares

(2 Masters, 2 parlors) which are in assessment-default.

b. The parquet flooring in suite 25 has been replaced, and the chandelier in suite 32 has been re-balanced. Also, the roof garden has been replenished, with Bella Fiora Florist on a maintenance schedule.

c. Manager Reid explained in some detail the provenance of last year’s $21K shortfall, which was mostly the result of 10 shares’ assessments not being collected. She also explained how the PPP loan of $128,000 was distributed according to the government’s requirements to pay for staff salaries and benefits. This loan, which has been forgiven because we did use it appropriately, allowed the Suites to keep all employees on payroll and in good health, and to keep the facility functioning to conduct the Association’s business although it was closed to guests.

d. The employee of the quarter is housekeeper July Torres.

6. Old Business:
a.Vice-president Trembath moved to approve the proposed 2022 budget, Treasurer Reichel seconded the motion, and after some discussion it passed unanimously. b. Manager Reid discussed the success of the recent parlor share sale, with 26 shares being sold. c. A new decorative security gate has been installed at the Pine Street entrance. Manager Reid stated that glass panels will be attached next week.

7. New Business:
a. After conferring with our Reserve Study consultant, Manager Reid stated that the Reserve is 43% funded, or in the “fair” category. b. Vice-president Trembath moved that the Association accept credit card payments for the annual assessment, Director Meibeyer seconded the motion, and after some discussion regarding the cost to the Association of credit card charges, the Board unanimously approved the motion with the requirement that any credit card payment add the surcharge to the assessment. There will be different surcharges, depending on whether the charge is made at the front desk or by telephone. c. Vice-president Trembath also suggested a revision to the Rules & Regulations to prevent any guest’s reservation from being changed unless such change is approved by the General Manager. (Currently Front Desk staff can make the changes.) Trembath’s motion to revise the Rules & Regulations so that these changes can be made only at the discretion of the manager was seconded by Treasurer Reichel. After some discussion, it passed unanimously. d. In April 2022 there is planned a tax-default auction held by the SF Tax Collector for four shares (2 masters, 2 parlors). Manager Reid will inform the ownership once the auction is officially announced.

8. Forward Planning: The several items being considered under “Forward Planning” are being postponed due to the pandemic, which makes renovation and redecorating projects difficult to plan and complete. President Bellah suggested a ranking in the importance of these items in case any of them can be started next year.

9. Adjournment: Vice-president Trembath made a motion to adjourn the meeting. Treasurer Reichel seconded the motion which passed unanimously. The meeting adjourned at 12:40 PM.

Linda Banner
Secretary to the Board

General Manager Letter – december 2021

San Francisco Suites

 

December 18, 2021

Dear San Francisco Suites Owner and Friends,

The colorful, festive lights are on no matter where you look as San Francisco celebrates the holidays. You can view the lights on Nob Hill at the Huntington Park, City Hall is ablaze in red and green, Financial area with the Sales Tower light show and Union Square with the 80-foot tree and lights, as skaters twirl around the rink. Even the cable cars are decorated in holiday wreaths and have Christmas lights thanks to the creative efforts of cable car conductor, Val Lupez.

So, a terrific way to start your December visit would be to take a taxi tour in the early evening all around the city and then end the evening at Golden Gate Park to view the “Night Bloom” at the Conservatory of Flowers.

Returning to the Suites on Pine Street, you will enter thru the grand black and brass grilled gate after being buzzed in by staff to find the lobby that looks like a Charles Dickens Christmas.

The perfect glistening Christmas tree, wreathes. poinsettia plants and toy nutcrackers cast a warm glow, while holiday music plays to welcome you home. There is the fragrance of evergreen and hot spiced cider in the air and if it is 4:30pm then a glass of wine is ready for you to take to your room.

There are many events in the city to experience during the holiday season. The “Messiah “is performing at Grace Cathedral on Nob Hill while the high-flying circus act, “Dear San Francisco “is performing stories about the City by the Bay in North Beach at Club Fugazi.

If you want an elegant dinner but prefer to dine outside, the Italian restaurant Perbacco on California Street has a great parklet with warming lamps. Try the pappardelle with short ribs which is fantastic. The new Greek restaurant, Estiaforia Ornos by Michael Mina, with a seafood menu is next door and there is also the old stand by Tadich Grill which has inside dining but now takes reservations.

To end the evening, jump on the California cable car and head up to Nob Hill to view the Gingerbread House at the Fairmont and then cross the street to the iconic Top of the Mark at the Mark Hopkins Hotel for an after-dinner drink.

San Francisco received a last-minute reprieve last week on the mask mandate for offices and gyms. So, offices can let the staff work together without a mask if everyone is vaccinated. So, the Board meeting on January 15 will be held in person if everyone is vaccinated. We will also have the technology set up to Zoom the meeting, so owners who are not at the Suites can also attend. Please look for the agenda that will be posted on the website on January 8 for the Zoom invitation.

December 10, the property tax bills were due, but many new owners will not receive the tax bill since City Hall has been closed for two years and has just reopened.

You can locate your tax bill and pay it online by accessing the website:

SFtreasuer.org

Property Tax Payments

Enter Block 0256T (all owners) Lot which is your share number 030P must be 3 numbers

You can print out the bill or pay online.

I encourage all owners, who did not receive a bill to look at the website so that you do not have late fees or penalties. If you have any questions, contact me at creidgm@sfsuitescsa.com

Lastly, the March BOD Election will be held on Saturday, March 12.

There will be two positions open. The Call for Nomination notice will go out on the first week of January. If you are interested in running for the Board, please get your one-page resume ready.

If you are still searching for the perfect gift, why not give the experience of staying at the San Francisco Suites for 7 days a year and owning a slice of real estate in San Francisco.

I will be happy to assist you.

Please find the November BOD minutes and newly revised Rules and Regulations below.

November BOD minutes

Rules and Regulations

Happy Holidays,

Cynthia Reid
General Manager
San Francisco Suites

 

San Francisco Suites

 

December 18, 2021

 Dear San Francisco Suites Owner and Friends,

 The colorful, festive lights are on no matter where you look as San Francisco celebrates the holidays. You can view the lights on Nob Hill at Huntington Park, City Hall is ablaze in red and green, Financial area with the Sales Tower light show, and Union Square with the 80-foot tree and lights, as skaters twirl around the rink. Even the cable cars are decorated in holiday wreaths and have Christmas lights thanks to the creative efforts of cable car conductor, Val Lupez.

 So, a terrific way to start your December visit would be to take a taxi tour in the early evening all around the city and then end the evening at Golden Gate Park to view the “Night Bloom” at the Conservatory of Flowers.

Returning to the Suites on Pine Street, you will enter thru the grand black and brass grilled gate after being buzzed in by staff to find the lobby that looks like a Charles Dickens Christmas.

 The perfect glistening Christmas tree, wreathes. poinsettia plants and toy nutcrackers cast a warm glow, while holiday music plays to welcome you home. There is the fragrance of evergreen and hot spiced cider in the air and if it is 4:30 pm then a glass of wine is ready for you to take to your room.

 There are many events in the city to experience during the holiday season. The “Messiah “is performing at Grace Cathedral on Nob Hill while the high-flying circus act, “Dear San Francisco “is performing stories about the City by the Bay in North Beach at Club Fugazi.

 If you want an elegant dinner but prefer to dine outside, the Italian restaurant Perbacco on California Street has a great parklet with warming lamps. Try the pappardelle with short ribs which is fantastic. The new Greek restaurant, Estiaforia Ornos by Michael Mina, with a seafood menu, is next door and there is also the old stand by Tadich Grill which has inside dining but now takes reservations.

 To end the evening, jump on the California cable car and head up to Nob Hill to view the Gingerbread House at the Fairmont and then cross the street to the iconic Top of the Mark at the Mark Hopkins Hotel for an after-dinner drink.

 San Francisco received a last-minute reprieve last week on the mask mandate for offices and gyms. So, offices can let the staff work together without a mask if everyone is vaccinated. So, the Board meeting on January 15 will be held in person if everyone is vaccinated. We will also have the technology set up to Zoom the meeting, so owners who are not at the Suites can also attend. Please look for the agenda that will be posted on the website on January 8 for the Zoom invitation.

 December 10, the property tax bills were due, but many new owners will not receive the tax bill since City Hall has been closed for two years and has just reopened.

 You can locate your tax bill and pay it online by accessing the website:

 https://SFtreasuer.org 

 Property Tax Payments

Enter Block 0256T (all owners) Lot which is your share number 030P must be 3 numbers

 You can print out the bill or pay online.

 I encourage all owners, who did not receive a bill to look at the website so that you do not have late fees or penalties. If you have any questions, contact me at creidgm@sfsuitescsa.com

 Lastly, the March BOD Election will be held on Saturday, March 12.

 There will be two positions open. The Call for Nomination notice will go out on the first week of January. If you are interested in running for the Board, please get your one-page resume ready.

 If you are still searching for the perfect gift, why not give the experience of staying at the San Francisco Suites for 7 days a year and owning a slice of real estate in San Francisco.

 I will be happy to assist you.

 Please find the November BOD minutes and newly revised Rules and Regulations below.

 November BOD minutes

 Rules and Regulations

  Happy Holidays,

 Cynthia Reid
General Manager
San Francisco Suites

BOARD of directors meeting august 7, 2021

DRAFT

San Francisco Suites

Board of Directors’ Open Meeting

August 7, 2021

  1. I. Call to Order

President Bellah called the meeting to order at 11:03 AM. The meeting was held online via Zoom.

II. Roll Call

Board Directors present:

Geoffrey Bellah, President

Jo Ann Trembath, Vice-President

Jeff Reichel, Treasurer

Linda Banner, Secretary

Chuck Meibeyer, Member-at-Large

Others present:

Cynthia Reid, General Manager

Fred Munroe, owner

Sue Jocelyn, owner

III. Owners Forum

Fred Munroe suggested reviving the Owners Bulletin Board at the Suites’ Website to allow for and improve opportunities for members of the Association to share information about the Suites. Sue Jocelyn mentioned that she enjoys the Zoom meetings.

IV. President’s Report

President Bellah reported that the city seems more lively and “normal” than a few months earlier, with more businesses open, pedestrians strolling, and cable cars running. Even so, the city and county of San Francisco have imposed a new mandate requiring indoor masking and social distancing in response to the increase in Covid cases from the Delta variant. That means the cancelation, once again, of the afternoon wine and cheese service and the reimposition of safety protocols at the Suites.

V. Approval of Minutes

The minutes from the June 19, 2021, meeting was approved unanimously, following Trembath’s motion and Jeff’s second. President Bellah thanked Secretary Banner for her excellent work.

VI. Treasurer’s Report

  1. A. The Association’s future finances remain in flux because of the consequences of this year’s shutdown due to Covid, with a higher number of non-productive Association-owned shares in the inventory, mostly due to deed backs. These shares will need to be sold, or at the very least adopted, in order for the Association to meet its annual budgeting needs.

  2. B. Borrowing from the Reserve fund to pay for unanticipated maintenance and repairs is acceptable if the money is returned from the following year’s assessment. 2021’s high legal expenses because of the Bylaws election will probably not be repeated in 2022.

  3. C. All in all, the Association remains is good financial condition, and the deferred Reserve payment from 2020 will be deposited by the end of this year.

VII. General Manager’s Report

  1. A. The Association currently owns 29 parlor shares. Of these, 13 were adopted in July, with 4 adopters promising to purchase them; 3 were sold in the recent Board of Directors’ Auction; and the remaining 13 will be available for adoption or sale in the fall.

  2. B. Seven owners have not paid their 2021 assessment and their shares will move toward foreclosure. The VOTA Auction of these shares (3 Masters and 4 Parlors) will be held in December.

  3. C. There have been 7 deed backs so far in 2021.

  4. D. The Reserve Study for 2021 has been completed and delivered.

  5. E. The parquet floors in several suites’ kitchens have buckled and are needing replacement, at $5,000 per floor. The buckling is due to age, with the adhesive drying out.

  6. F. Paint touch-ups are being scheduled for all suites.

  7. G. The annual fire sprinkler inspection has been completed.

  8. H. The boiler has been inspected and a small repair was done.

  9. I. The chandelier in suite 31 was balanced and rehung.

J. The Employee of the Quarter is Tony Verastegui.

Old Business

  1. A. Indoor masking and social distancing are again required at the Suites due to the surge in Covid infection rates. Moreover, the Board Room is not available for rentals. The afternoon wine and cheese in the lobby is cancelled. Instead, guests are encouraged to bring their wine and cheese selections to enjoy in their own suites.

  2. B. The Board unanimously passed a motion to change the Rules and Regulations prohibiting the storage of bicycles and other personal vehicles at the Suites. Trembath offered the motion and Meibeyer seconded it. President Bellah will revise the new rule to eliminate the vague term “recreational vehicle.”

  3. C. The Adopt-a-Share will be held in September.

  4. D. Mark Leahy, the Suites’ gardener, and florist will replace the plants on the roof for $2400. He has also proposed quarterly visits to the roof to maintain the garden at $60 per visit.

New Business

  1. A. A draft of the 2022 budget has been presented to the Board, for approval at the November meeting. It includes a 6% increase in Operations and a 5% increase in Reserves. (In 2021 the increased were 5% respectively for both.) The proposed annual assessment for 2022 would be $1453, an $80 increase over 2021.

  2. B. Bonus Time rate increases were approved unanimously by the Board, with Trembath making the motion and Reichel seconding it. The new nightly rate for Parlors will be $140, and for Masters $160.

  3. C. Bill Patterson, our webmaster is updating the website and needs to move the site to a new host. In order to do this, the sfsuitescsa.com domain needs to be attached to the General Manager’s email at creidgm@sfsuitescsa.com.

  4. D. The Board unanimously approved Manager Reid’s request to post sales of Association-owned shares at various online sites, i.e., Redweek, Craigslist, tug2.net, and eBay, with Meibeyer introducing the motion, and Trembath seconding it. In approving it, the Board emphasized the importance of selling shares over adopting them; and authorized Reid to hold a special sale of Association-owned parlor shares for $1 a share, not including closing costs. To further the appeal of these shares, the Board proposed seeking to reduce the high cost of escrow and eliminating the requirement to purchase title insurance. (Of course, escrow will still include a preliminary title search, which may or may not uncover any liens or other problems with the title.) Member Meibeyer agreed to create a form which would allow new owners to opt out of title insurance.

  5. Forward Planning

The long-anticipated Board Room remodel, window blinds replacement, and new lobby wallpaper projects are deferred until 2022.

Adjournment

President Bellah adjourned the meeting at 12:45 PM, following a motion by Trembath, seconded by Reichel, which passed unanimously.