Draft
San Francisco Suites
Board of Directors’ Open Meeting
June 19, 2021
I. Call to Order
President Geoffrey Bellah called the meeting to order at 11:08 am. The meeting was held online via Zoom.
II. Roll Call
Board members present:
- Geoffrey Bellah, President
- Jo Ann Trembath, Vice-President
- Jeff Reichel, Treasurer
- Linda Banner, Secretary
- Chuck Meibeyer, Member-at-Large
Others present:
Cynthia Reid, General Manager Sue Josselyn, Association member, joined during the meeting
III. Owners Forum
No owners being present at the time, the Owners Forum was postponed.
IV. President’s Report
A. President Bellah read to the Board a letter from two Association members who commended the General Manager, the staff, and the Board for maintaining safety measures during the pandemic and for keeping the high standards of service and accommodation once the Suites reopened.
B. Bellah then described the newly revised safety protocols now in place, including optional masking for guests and staff, and the many services which have returned to the Suites, including daily housekeeping, the afternoon wine and cheese service, and the availability of the Board Room for special events.
V. Approval of Minutes
The minutes from the March 13, 2021, meeting were approved unanimously, following Trembath’s motion and Reichel’s second.
VI. Treasurer’s Report
A. The PPP loan of $128,000 will be forgiven, probably by the end of the year, but as of the present date it is still listed as a liability in our budget.
B. The many repairs during the past year were covered by the Reserve Fund but have been costly, oftentimes exceeding what was budgeted because of the high expenses in San Francisco. The Reserve Fund needs to be replenished with more realistic budgeting.
C. There will be a shortfall of approximately $21,000 this year, with $19,000 in lost assessment revenue due to foreclosures and unsold shares as well as lost revenues from Bonus Time, parking fees, etc. The ongoing sales and adoption of Association-owned shares should help ameliorate this shortfall somewhat.
VII. General Manager’s Report
A. Currently the Association owns 28 shares, and eleven shares are in foreclosure because their owners have not paid the 2021 annual assessment. Also, three deedbacks are in process.
B. The Association sold one Master share for $3500.
C. $172,176 has been transferred from the Operating Account to the Reserve Fund, with approximately $84,000 remaining to be deposited to the Reserves by the end of the year.
D. The parquet floor in suite 25 has buckled, probably due to age, and must be replaced. The parquet floors in suites 31, 33, and 35 have all been replaced recently because of water damage or age.
E. The Employee of the Quarter is Rick Boyce.
VIII. Old Business
A. The Wifi and reservation systems have been or are currently being upgraded to improve coverage, strength, and protection in the case of power outages.
B. Security has also been upgraded with alarms now set to the first floor lobby windows and a buzzer entry for the Powell Street entrance. The Pine Street gate should be installed by the end of this month.
C. Manager Reid described the policy for allowing service animals at the Suites, including the requirement that all requests for accommodation be signed and validated by a physician.
IX. New Business
A. Although masks are no longer required for vaccinated guests and staff, the Board unanimously passed a motion, introduced by Meibeyer and seconded by Trembath, to require non-vaccinated guests and staff to wear a mask when at the Suites and to inform everyone of this policy through signage. All guests will be required to fill out a form at the front desk to acknowledge their vaccine status.
B. The Board unanimously passed a motion, introduced by Meibeyer and seconded by Reichel, to extend until August 2022 the compensation plan allowing owners to rebook share time lost because of the pandemic. Manager Reid assured the Board during the discussion that there would be sufficient availability of suites if the motion were adopted.
C. The Board decided to postpone a decision on hiring a landscaping or gardening company to maintain the rooftop garden. Manager Reid will inquire about such a maintenance program from our florist Mark Leahy, and provide the Board with some estimates at the August meeting.
D. The Board unanimously passed a motion, introduced by Reichel and seconded by Trembath, to add to the Rules and Regulations a prohibition on storing bicycles, motorcycles, scooters, and other recreation vehicles at the Suites. There will be a reminder of this policy on the confirmation letter with an offer by the Front Desk to help anyone bringing such a vehicle to the Suites to find a storage facility.
E. The Board approved a motion, presented by Trembath and seconded by Reichel, to allow Manager Reid to hold an auction for six Parlor Shares in September 2021. There will also be an Adopt-a-Share this month ending on July 1 for other available Parlors.
F. The San Francisco Planning Department has informed the Suites that the apartment building at 655 Powell Street, just across Pine Street, will be converting their ground floor garage and storage area into six units.
X. Forward Planning
A. The anticipated Board Room remodel is currently on hold but hopefully will be completed in 2022.
XI. Adjournment
The Open Meeting was ended by unanimous consent at 12:40 pm. The next Open Meeting of the Board will be held on August 7, 2021.
Linda Banner
Secretary, Board of Directors
